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Assistant to Faculty Director and Events Coordinator

The Edwin O. Reischauer Institute of Japanese Studies at Harvard is looking to hire an Assistant to the Director/Events Coordinator.

The Reischauer Institute of Japanese Studies seeks a highly motivated, detail-oriented professional to join its administrative team. Under the supervision of the Associate Director, works in close cooperation with the 7-person Institute staff.

Position Description:

Works closely with the administrative leadership to coordinate the day-to-day operations of the Reischauer Institute of Japanese Studies. Primary responsibility includes support to the faculty director, event coordination, and frontline office duties. Faculty support includes handling calendar and correspondence, making travel/lodging arrangements, and processing financial transactions. Assistance will also entail preparing translations and materials/research reports for meetings.

Event coordination includes planning, executing, and publicizing Institute events, including its weekly lecture series, various workshops, symposia, study group gatherings, film screenings, gallery shows, and other special events. Duties involve scheduling post-event receptions and related gatherings, coordinating guest lists and catering. Responsible for communication and publicizing events via email, web, or other social media channels. Frontline responsibilities involve welcoming visitors, responding to general inquiries, and supporting administrative projects. Performs other duties as required. Occasional overtime required.


3+ years of administrative experience. Education may count towards experience.

Additional Qualifications and Skills:

Bachelor's degree with a concentration in East Asian Studies or Japanese Studies strongly preferred. Excellent writing, organizational, and communication skills are essential. Prior event management experience or experience working in a busy office environment a plus. Applicant must be familiar with computers, desktop publishing and presentation programs across platforms. Ability to coordinate multiple tasks while meeting deadlines an asset. Ideal candidate would have cross-cultural experiences and/or experiences working/studying abroad. Knowledge of Japan and Japanese very strongly preferred.

More Details and How to Apply:

Visit the Faculty of Arts and Sciences job posting here: 61488BR

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