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Job: NYC Executive Associate for Asia Society

Originally posted on JETwit here on May 30

Job: Executive Associate for the Asia Society (NY)

Via Philanthropy News Digest. Posted by Kim ‘Kay’  Monroe (Miyazaki-shi, 1995 -97)

Position: Executive Associate Faculty

Posted by: Asia Society

Type: N/A

Location: New York, New York

Salary: N/A

Start Date: N/A

Overview:

Asia Society, a prestigious, global, cultural and educational non-profit seeks an Executive Associate to support the Vice President, External Affairs by managing schedule and the Vice President’s office; establishing systems to manage the flow of administrative work in the External Affairs Department and developing and directing the department’s office policies and procedures.

Responsibilities:

•Answering telephone calls from a wide array of individuals in the U.S. and Asia, including trustees, high-level donors and staff;

•Scheduling appointments and maintaining Vice President’s calendar;

•Composing and editing correspondence for the Vice President;

•Collecting and assembling background materials for Vice President’s daily schedule;

•Performing word processing and spreadsheet applications;

•Maintaining the Vice President’s files;

•Handling Vice President’s travel arrangements and other reservations;

•Expense reconciliation for Vice President’s corporate expenses;

•Using Raiser’s Edge to research information, data entry and producing reports;

•Carrying out research projects of various kinds, from individual gift histories to developing new methods of handling various administrative projects;

•Developing systems, policies and procedures, improve administrative workflows to increase departmental efficiency;

•Assisting with special projects and events as needed;

•Organizing and analyzing mail for proper disposition;

•Attending meetings and taking detailed notes, as necessary;

•Providing administrative support to the Board of Trustees’ and Committees;

•Providing support to the Department’s Executive Directors (3) and other Directors (2) as time permits;

•Other duties as assigned.

Requirements:

•Bachelor’s degree and 4-5 years demonstrated experience acting as right-hand to senior level executive preferred;

•Outstanding written, verbal and organizational skills required;

•Must be flexible, highly organized, able to set priorities and manage multiple tasks, take initiative, and be able to come up with creative solutions to resolve problems;

•High degree of confidence and ability to exercise independent judgment required;

•Ability to work with trustees, volunteers, major donors and all levels of staff with tact and good judgment;

•Attention to detail; teamwork and professionalism ;

•Interest and demonstrated experience in working in a fast-paced and dynamic environment ;

•Advanced Microsoft Office knowledge (Word, Excel, PowerPoint and Outlook) and interest and ability to learn new programs as needed;

•Database management experience, Raiser’s Edge preferred ;

•Knowledge of and interest in Asia a plus

Application Instructions

How to apply:

Email cover letter and resume with salary expectations to: externalaffairsjobs at asiasociety.org. Indicate job code FY1314 and job title in the subject line. Resumes without cover letters will not be considered. For benefits information go to: www.asiasociety.org/jobs

http://foundationcenter.org/pnd/jobs/job_item.jhtml?id=350700001

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