Job: Office Assistant / Receptionist at the Japan Foundation, Los Angeles

The Japan Foundation, Los Angeles (JFLA), seeks a friendly and cooperative Office Assistant/Receptionist to support everyday office work. 

<JOB TITLE> Office Assistant/Receptionist (3 month contract basis)

<HOURS> 35 hours per week

Monday: 9:30 am – 5:30 pm

Tuesday: 11:00 am – 7:00 pm

Wednesday: 9:30 am – 5:30 pm

Thursday 11:00 am – 7:00 pm

Friday 9:30 am – 5:30 pm

<SALARY RANGE> 

$20/hour

<JOB DESCRIPTION>

1. Courteously greet visitors and direct visitors when necessary

2. Answer calls in both Japanese and English

3. Edit English documents written by non-native English speakers

4. Translate documents from Japanese to English

5. Collect sort and distribute daily mail, and deliver outbound mail to post-box. Assist with shipping packages via UPS, FedEx and OCS

6. File and copy documents as needed

7. Maintain supplies by checking stock to determine inventory levels; anticipating requirements; placing and expediting orders

8. Become an advocate for JFLA on Facebook, update event information, engage in dialogue and answer questions

9. Under Librarian’s supervision, performs circulation desk procedures, such as checking in/out materials, register members and collect fines

10. Maintain volunteer database and personnel files. Coordinate volunteer activities

11. Assist with needs of the Director

12. Assist with various administrative tasks or projects as needed

<QUALIFICATION>

4 years college degree (minimum)

Appropriate visa status to be able to legally work in the United States

<REQUIREMENTS>

1. Native level English

2. Business level Japanese, Japanese Proficiency Test above N2 (preferred), High Listening, Speaking and Reading skills required

3. Able to proofread and edit English documents written by non-native English speakers

4. 2 years office assistant or equivalent experience

5. Word, Excel and SNS (Social Network Service) knowledge

6. Friendly and cooperative attitude with willingness to work and share in a team environment

7. Able to handle multiple tasks simultaneously 

<To Apply>

Please send a resume and cover letter via e-mail to office at jflalc dot org with “Office Assistant/Receptionist” in the subject line by Friday, June 30, 2014. This position is open until filled. Finalists for this position will be interviewed in person or by video conference.